AD17 2022 Conference Code of Conduct and Safety Protocols

Code of Conduct

During registration, all AD17 attendees agreed to abide by a code of conduct, so that we can enjoy a safe and inclusive environment for all, regardless of age, gender, sexual orientation, race, language, political or other opinion, national or social origin, disability, religion or other status. Specifically, during registration, attendees agreed to:

  • Treat everyone with respect.

  • Not photograph slides and posters or record presentations unless permission from the individual presenter and one of the conference co-chairs has been obtained.

  • Respect the rules and policies of the meeting facilities, hotels, residence hall, and any other venue.

 

COVID-19 Health and Safety

Vaccination Requirement

All AD17 attendees medically eligible need to be fully vaccinated by June 3, 2022, 14 days before the start of the conference. Attendees have provided proof of vaccination during registration. Please also carry proof of vaccination (a digital copy on your phone or a printed copy) at all times during the conference as it may be needed to enter some of the conference buildings.

 

Masking Requirements

  • Wearing of masks is required at all times in all lecture halls and meeting rooms, and strongly encouraged elsewhere.

  • Presenters have the option to remove their mask during their oral presentation.

  • We encourage the use of high quality masks (respirators) like N95, KN95, or KF94 masks.

  • We have provided options to take meals and refreshments to an outdoor area for those not comfortable eating and drinking indoors.

 

Testing

We encourage you to perform a rapid antigen test after you arrive in Ann Arbor and before you attend the conference. You can purchase rapid antigen tests at local pharmacies (e.g. Walgreens, 317 S State St, Ann Arbor).

Do not attend if you

  • are exhibiting any symptoms or signs of illness or have been in contact with known positive COVID-19 cases within 10 days from the start of AD17,

  • have tested positive for COVID-19 within 10 days from the start of AD17,

  • are fully vaccinated but have underlying COVID-19 related risk factors.

 

University of Michigan COVID-19 Dashboard

The University of Michigan maintains a COVID-19 dashboard with the latest updates and guidance related to COVID-19 for the Ann Arbor campus. It provides helpful links to find testing facilities, review state and regional trends, and other resources. The dashboard can be accessed at the following link: https://campusblueprint.umich.edu/dashboard/.

 

Washtenaw County Health Department

Ann Arbor is located in Washtenaw County, Michigan. The Washtenaw County Health Department also maintains a website with many helpful resources at the following link: https://www.washtenaw.org/3095/COVID-19.

 

Even with every reasonable precaution to keep you safe, AD17 organizers cannot eliminate all risks of harm to attendees or guarantee their safety. Ultimately, you are responsible for your own safety.

 

Additional restrictions may be added in accordance with federal, state, or local government order, regulations, and/or guidelines set in place to reduce the spread and risks of exposure to COVID-19.

Support for People with Special Needs

The conference will be held in various buildings on the University of Michigan Central Campus, which are all American Disability Act (ADA)-accessible. The University of Michigan Office for Institutional Equity maintains a Campus Disability Resource Directory, which has a myriad of accessibility information (https://oie.umich.edu/american-with-disabilities-act-ada/).

The University of Michigan has a large number of lactation and personal care rooms in various buildings across campus, including in the buildings used for  conference activities (e.g. Michigan League, Rackham Building, and Michigan Union) (https://hr.umich.edu/benefits-wellness/work-life/lactation-resources/lactation-room-locations-across-campus). Furthermore, gender inclusive restrooms are available across campus, including in the conference buildings  (https://spectrumcenter.umich.edu/article/gender-inclusive-restrooms).